Rules

Please read these rules (i.e., legal terms) before applying to the Amazon Catalyst program at the University of Washington. If you have any questions, feel free to reach out to our team on the Contacts page.

Rules

Last Updated: October 1, 2016

Please read these terms before participating in the Amazon Catalyst Program (“Program”). By submitting an application, you acknowledge that you have read and agree to be bound by these Rules (“Rules”), the Amazon.com Privacy Notice, the Amazon.com Conditions of Use, and the decisions of Amazon Corporate LLC (“Amazon”, “we”, “our”, “us”) and the joint Amazon and University of Washington (“UW”) review panel, and that you satisfy all eligibility requirements. If these Rules are inconsistent with the Privacy Notice or the Conditions of Use, the Rules will control. You acknowledge that the UW is collaborating with Amazon to present this Program, including participation in reviewing applications, grant recipient selection, fulfillment of grants, and other activities under this Program.

ELIGIBILITY.

The Program is open to persons who are at least 18 years of age at the time of submission and who are either: (a) UW undergraduate or graduate students in good standing and enrolled as of the date of submission, (b) UW faculty and staff employed as of the date of submission, or (c) a member of a team in which the individual identified on the application as the team lead is either (a) or (b). Applicants may not be members of any guild, union or other organization or program that may prohibit them from participating in this Program and that would restrict, require due payment or otherwise have the right to oppose such applicant’s participation in this Program.

Submissions may be received from eligible individuals or from a team, so long as (a) the individual identified on the application as the team lead and all corresponding team members are eligible applicants; (b) each team member is identified by name, address, affiliation with Amazon (if any), and email in the application; (c) the team lead uses a valid UW email address ending in “@uw.edu” or “@u.washington.edu”; (d) the team lead has all necessary consents and permissions from individuals on the team to submit an application on their behalf under these Rules; and (e) all team members are responsible for reading and complying with the Rules and any grant that may be provided. Use of “applicant” or “you” in these Rules shall be deemed to apply to each member of a team.

HOW TO PARTICIPATE.

The Program submission period begins at 12:00:01 a.m. (PT) on November 2, 2015 and ends at 11:59:59 p.m. (PT) on December 31, 2020 (the “Submission Period”). To submit an application in the Program, you must follow the steps below. Go to the Program submission page and follow the instructions to provide your email address; then complete the application form provided and upload any optional documentation permitted (including a synopsis of your relevant accomplishments, visuals, movies, demos) and submit.

The application and any additional documentation or information you provide in connection with your application are collectively referred to as the “Submission.” All Submissions must be received by 11:59:59 p.m. (PT) on December 31, 2020. You may only use one (1) valid UW email address (ending “.edu”) to post a Submission in the Program. Applicants assume all risk of lost, late, misdirected, or incomplete Submissions. You may submit multiple Submissions during the Submission Period. Each Submission must (a) fully respond to all questions and fields in the application, (b) provide all additional documentation requested, (c) be an original idea created by applicant and not already put into practice or operation, and (d) meet other academic and commercial standards as determined by Amazon and UW.

Amazon’s (or the entity administering the Program’s) servers and clock will be the official clock for all phases of the Program, and applicant’s proof of a submission does not constitute proof of receipt by Amazon. Amazon is not responsible for (a) lost, misdirected, late, incomplete, delayed, or unintelligible Submissions or for inaccurate Submission information, whether caused by participant or by any of the equipment or programming associated with or utilized in the Program, or by any technical or human error that may occur in the processing of Submissions; or (b) any printing, production, human, or typographical errors in any materials associated with the Program.

Amazon reserves the right in its sole discretion to disqualify any Submission at any time.

CONDITIONS OF SUBMISSION.

All Submissions must be the original idea and work of the applicants, and by posting a Submission, each applicant grants to Amazon the non-exclusive, royalty-free, perpetual, irrevocable, and fully sub licensable, transferable right to use, reproduce, modify, adapt, publish, translate, create derivative works from, distribute, and display the Submission (including all contents of the application) throughout the world in any media. Each applicant acknowledges that we or our affiliates may currently or in the future be developing information, products, concepts, services, or techniques internally, or receiving information, products, concepts, services, or techniques from other parties, that is similar to Submissions (“Our Developed Materials”). Nothing in these Rules will be construed as a representation or agreement that we or our affiliates will not develop or have developed information, products, concepts, systems, services or techniques that are similar to or compete with the products, concepts, systems, services or techniques contemplated by or embodied in any Submission. Each applicant agrees to waive any claims or action he/she has or may have in connection with Our Developed Materials.

By posting a Submission, each applicant represents and warrants that (a) his/her idea and application is his/her original creation; (b) his/her idea and application has not been copied or derived in whole or in part from any other work; (c) his/her idea and application (including the corresponding practice and operation of the idea) does not violate or infringe any copyright, trademark, privacy or publicity right, or other personal, proprietary, or intellectual property right of any person or entity; (d) his/her Submission is not defamatory, libelous, obscene, or otherwise illegal; (e) his/her idea and Submission is the sole and exclusive property of the applicant; and (f) to the extent the Submission depicts or contains the image, likeness, voice, name, or trademark of any person or entity, he/she has received the written consent and permission of any person and from any entity whose image, likeness, voice, name, or trademark appears in any Submission, and each person depicted in the Submission must be the older of 18 years of age or the legal age of majority in his/her state of residence. Each applicant consents, by virtue of submitting his/her Submission to the Program, to Amazon and UW’s use of the applicant’s name, likeness, biographical information, photograph or image, whether in writing, audio, and/or video, for any purpose, in any media worldwide, without limitation or compensation or additional consideration to applicant. Failure to obtain or provide such consent will disqualify the Submission. Amazon may at any time during the Program request proof of such consent and disqualify any Submission for which such consent cannot be established. Amazon may disqualify any applicant whose Submission Amazon determines, in its sole discretion, at any time, does not to comply with these Rules or the foregoing representations and warranties.

Applicants agree to indemnify and hold harmless Amazon, any entity involved in any aspect of the Program (including funding, judging or administration), contractors, and each of their respective parents, subsidiaries, affiliates, advisors, and advertising/promotion agencies (collectively, the “Released Parties”), for any action or claim brought by a person or entity whose consent applicant did not obtain. Submissions, along with the applicant’s name may be posted on any website owned and/or operated by UW or Amazon, or any of their respective affiliates (“Sites”), including without limitation any social media websites/platforms, including Facebook, Twitter, or Instagram, and any other website or other online point of presence on any platform, through which any products or services available on or through the Sites are described, syndicated, offered, merchandised, or advertised, in the posting party’s sole discretion. The decision to post a Submission or any portion of a Submission on any Sites does not mean that the selected Submission has been selected as a grant recipient.

UW and Amazon will share your information with third parties that have a need to know, such as the review panels, and by participating, you agree to the sharing of your information with the review panels and third parties (including external reviewers) whom UW or Amazon retains to assist in administering the Program.

REVIEW OF SUBMISSIONS.

Submissions are reviewed on a rolling basis, and after each qualified Submission is received, it will be reviewed and rated by a review panel comprised of designees of UW and Amazon using the following criteria: (a) how well the Submission addresses a need faced by people; (b) how well the Submission describes development of a tangible product to address that need (the solution); (c) the novelty and creativity of the solution; (d) the scalability of the solution; (e) how well the Submission outlines specific tasks towards an achievable goal; (f) the capability of the team in carrying out the specific tasks outlined in the Submission, (g) the clarity of the Submission; (h) the potential for the solution to capture the attention of the public; (i) the overall quality of the Submission; and (j) other factors Amazon or UW determine (collectively, the “Criteria”).

The Submissions will be reviewed in three phases. The first phase will involve review of all qualified Submissions by a review panel according to the Criteria. Selected Submissions will move on to the second phase, an in-person interview between the review panel and the applicant during which the panel will further question the applicant in relation to the Criteria. Applicants that proceed to the second phase will be notified by Amazon or UW by phone or e-mail. In order to proceed to the second phase, each selected applicant must notify us of his/her willingness to proceed to the second phase within two (2) business days of notification or Amazon may disqualify such Submission. The interview will occur in-person or using video conferencing at a mutually agreeable time and location, and any and all travel and accommodation costs and expenses incurred by an applicant by attending such interview will be the applicant’s sole responsibility. Finally, Submissions that proceed to the final, third phase will be reviewed again by the review panel to determine the Submission(s) that will be offered a grant, if any. All decisions of the review panel are final and binding.

AWARD OF GRANTS.

UW will award grant funds to selected applicants to be used solely for costs and expenses directly related to the project identified in the selected Submission(s). Amounts provided to each selected applicant will vary depending on the type, complexity, and stage of each Submission project (the individual awarded amount, the “Grant”). Grant amounts provided (if any) will be determined by Amazon and UW in their sole discretion. Grants may additionally require that Grant funds be spent during a specified amount of time. Grants to selected applicants comprised of a team will be awarded in a single figure to the identified team lead and not divided among individuals on the team. Grants are non-transferable and non-assignable. Each Grant recipient will be responsible for paying all costs and expenses related to the grant that are not specifically mentioned, including, but not limited to, taxes, and any other expenses that might reasonably be incurred by the grant recipient in receiving or using the Grant. Amazon and UW reserve the right not to award any Grants. ALL TAXES ASSOCIATED WITH ANY GRANT ACCEPTANCE ARE THE SOLE RESPONSIBILITY OF THE GRANT RECIPIENTS. UW shall withhold taxes from any Grant as is required by law.

CONDITIONS OF RECEIPT OF GRANT.

Amazon or UW will notify those applicants that have been selected to receive a Grant by phone or email. Prior to confirming the applicant’s status as a Grant recipient or awarding the Grant, the applicant must (a) execute a Grant Agreement, in form and substance determined by Amazon and UW, and (b) provide any additional information or sign any additional documents that Amazon, in its sole discretion, decides is necessary, including documentation that relates to the applicant’s eligibility and tax filing information. Failure to provide any requested information or return any required document by the date requested by Amazon will make the potential Grant recipient ineligible to participate in the Program or receive the Grant.

Grant recipients shall comply with all guidelines provided by Amazon related to permissions, timing and use of the title “Amazon Catalyst Fellow.” Grant conditions may be added or modified by Amazon, in its sole discretion.

INTELLECTUAL PROPERTY RELATED TO A PROJECT.

If you accept a Grant for the project identified in the selected Submission (“Project”), you will transfer all right, title and interest in such Submission and any Organization Technology (as defined below) to UW, and you will cooperate with UW to effectuate such transfer, including by executing any documents necessary to effectuate or record such transfer. It is recommended you consult with UW CoMotion regarding specific limitations on how such Organization Technology will be licensed. “Organization Technology” means, with respect to a Project: (a) any and all technology and technical information, including without limitation all proposals; feedback; designs; data; inventions (whether or not patented or patentable); developments; results; discoveries; prototypes; embodiments; tools; invention disclosures; processes; procedures; methods; algorithms; routines; formulas; know-how; hardware; firmware; software; code (whether source, object or otherwise); drawings; layouts; schematics; Gerber files; configuration information; specifications; models; and other technical subject matter, created, conceived, discovered, developed or reduced to practice by you or on your behalf in the course of performing work on a Project (either alone or with others, and whether completed or in-progress); and (b) any Intellectual Property in or to any of the foregoing. “Intellectual Property” means: (a) works of authorship including, without limitation, computer programs, algorithms, routines, tools, utilities, interfaces, source code and executable code; (b) inventions (whether or not patentable), improvements, software, hardware, know-how, ideas, and technology; (c) information, whether proprietary and confidential or otherwise (including confidential information of UW and Amazon and its affiliates), including technical data and customer and supplier lists, trade secrets, know-how and techniques; (d) databases, data compilations, data collections and technical data; and (e) processes, methods, designs (including industrial designs), devices, drawings, board layouts, prototypes, schematics, templates, reference boards, net lists, mask works, test methodologies and development tools. For a Project, Organization Technology does NOT include any technology and technical information created, conceived, discovered, developed or reduced to practice by you or any of your personnel prior to your execution of a Grant Agreement for such Project.

LIMITATION OF LIABILITY.

Applicants agree (for themselves and their heirs) that the Released Parties will have no liability, and will be held harmless by such applicants to the maximum extent permitted by law for any liability, loss, injury, or damage to property or to person, including death, and reasonable attorney’s fees and court costs, due in whole or in part, directly or indirectly, by reason of participation in the Program, or by reason of the acceptance, possession, use or misuse of the grants, even if caused or contributed to by the negligence of any of the Released Parties.

ADDITIONAL TERMS.

Amazon reserves the right, in its sole discretion, to change these Rules or cancel the Program at any time, or to modify, terminate, or suspend the Program. Your continued participation in the Program after the effective date of any modification constitutes your acceptance of the revised Rules. Amazon is not responsible for injury or damage to any applicant’s or any other computer resulting from downloading any materials in connection with the Program. CAUTION: ANY ATTEMPT BY ANY INDIVIDUAL TO DELIBERATELY DAMAGE ANY WEBSITE OR UNDERMINE THE LEGITIMATE OPERATION OF THE PROGRAM MAY BE A VIOLATION OF CRIMINAL AND CIVIL LAWS, AND SHOULD SUCH AN ATTEMPT BE MADE, AMAZON AND ITS AFFILIATES RESERVE THE RIGHT TO SEEK ANY AND ALL REMEDIES AVAILABLE FROM ANY SUCH PERSON TO THE FULLEST EXTENT PERMITTED BY LAW.

MISCELLANEOUS.

The Program and all accompanying materials are copyright © 2015 by Amazon Corporate LLC. All rights reserved. The Program is governed by the laws of the United States and the State of Washington.

PROGRAM PROVIDED BY.

Amazon Corporate LLC, 410 Terry Avenue North, Seattle, WA 98109-5210. Other than as stated herein, the Program is in no way sponsored, endorsed or administered by, or associated with, any third parties Amazon retains to assist in administering the Program.